Free interactive RFP builder

Write a complete RFP for culinary software in ten minutes

Answer a few questions about your operation and get a vendor-neutral RFP or RFI for recipe, menu, nutrition, costing, production, purchasing and inventory software — built from what real university, healthcare, venue and multi-unit buyers have asked for. Then see how the Galley platform would answer it, gaps included.

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Everything you enter stays in your browser until you generate the document. No Galley branding in the download.

UniversitiesK-12HealthcareSenior livingContract foodserviceCorporate diningSports & venuesRestaurant groupsCateringPrepared foods
built from real buyer RFPs
01A complete RFP or RFI in Wordnumbered sections, requirement matrices, schedule, pricing template, evaluation weights
02Vendor response workbook in Excelone row per requirement with response codes, ready to send to every bidder
03A scripted demothe scenarios to make each vendor run live, on ten of your own recipes
04An honest Galley platform scorecardline by line against your RFP — gaps and roadmap items included
Build my RFP free
no.1The builder

Six steps, then your document

Six steps — what kind of operation you run, what the project should achieve, which areas are in scope, the systems it must work with, and how you want the process to run. It assembles the RFP, the response workbook and the scripted demo, and unlocks them when you tell it where to send a copy.

no.2What’s inside

An RFP procurement will recognize, written for culinary software

130 requirements from real RFPs

The requirement library is modelled on documents real buyers issued — a university e-procurement RFP, two menu-management RFPs, a stadium operator’s RFI — and filtered to your segment, scope, systems and goals. Every line has a priority and a response code, the way procurement expects.

The parts buyers usually forget

A realistic schedule from your issue date, a scripted demonstration vendors must run live, a five-year pricing template with no room for surprise fees, published evaluation weights, and the security, accessibility and AI-governance questions IT will ask anyway.

A scorecard that admits its gaps

The last step scores the Galley platform against your RFP using the same weights your RFP publishes, and compares it with other types of solution. Roadmap items are never counted as available, and required items it does not meet are listed first — so you know exactly what to probe in the demo.

Where the requirements come from. University food-and-beverage e-procurement and menu-management RFPs, a stadium and arena operator’s inventory and recipe RFI, and the response workbooks that came with them — the questions procurement, IT, dietitians and culinary leaders actually ask, with the vendor response codes and priorities they expect back.

no.3Why the scorecard leans green

Ask for one system of record, and the Galley platform does well.

Most culinary RFPs still describe five disconnected tools: a recipe database here, a nutrition program there, spreadsheets for costing, an ordering portal, a count sheet. The requirements in this builder ask for the thing buyers actually want — one food-data foundation that every recipe, menu, label, order and count draws on. That is what the Galley culinary resource planning (CRP) platform is, which is why it scores well against its own RFP, and why the scorecard still tells you where it does not.

  • One food-data foundation: recipes, menus, nutrition, costs, orders and inventory share the same records
  • Change a supplier price or a sub-recipe once — every location, menu and label updates
  • AI-assisted onboarding brings existing recipes in from files, photos and URLs without re-keying
Recipes & Food CostsNutritionMenusProductionInventoryProcurement
5+ hrs
saved per chef, per week
1M+
meals planned & produced every month
6,000+
kitchens running on the Galley platform
no.4Questions

RFP builder FAQ

What does the RFP builder generate?
A complete Request for Proposal (or Request for Information) for culinary software — recipes, menus, nutrition and allergens, food costing, production, purchasing, receiving, inventory and the modules you choose. It includes requirement matrices with priorities and response codes, integration requirements for the systems you name, narrative questions on implementation and support, a scripted demo, a pricing template, evaluation weights and a schedule. You download it as an editable Word document plus an Excel vendor response workbook.
Is it free, and is the document vendor-neutral?
Yes and yes. The builder is free to use, and the RFP it produces carries no Galley branding and no Galley-specific language — it is your document, written from what real institutional buyers have asked every vendor. Enter your email at the last step to unlock the download.
Isn't it biased toward Galley?
The requirements reflect what modern culinary buyers ask for — one food-data foundation, sub-recipe propagation, live vendor pricing, open APIs — which is where the Galley platform is strongest. But the scorecard is honest: it uses the Galley platform's published capability status, never counts roadmap items as available, and lists the required items it does not meet first. Where another type of solution is typically stronger, the report says so.
Should I issue an RFP or an RFI?
Issue an RFI when you are scanning the market and want to know what exists before committing to a process; it asks for capabilities and indicative commercials only. Issue an RFP when you are ready to select a vendor; it adds binding pricing, evaluation criteria, a scripted demonstration and contract terms. The builder produces either from the same answers.

Your RFP is ten minutes away

Build it, send the response workbook to every vendor you are considering — and when you want to see the Galley platform run your scripted demo on ten of your own recipes, a culinary solutions engineer will set it up.

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